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South Plains Leatherfest

Vending at South Plains

At South Plains, we make every effort to ensure that we offer our attendees a diverse and exciting selection of vendors each year. Our vending space is limited so we are careful to avoid overlapping vendors as much as is possible. This year the Vending Mart will be on the same floor as most of the classes, it will be immediately adjacent to the popular South Plains Living Room, and there is plenty of on-site, free parking.

VENDOR APPLICATION 2018

If you are interested in being considered for a vending booth(s) please apply by completing the online form:

VENDING SPACE AND PRICING

All booths in our vending area include the following:

  • A space measuring approximately 7.5’ x7.5’
  • A table measuring approximately 6’ x 32”
  • 1 chair

Please note that if you purchase a single space we cannot give you an extra table.

We are offering vendors two price options in 2018: 1. Booth-only space and 2. Booth plus event package space. Two-booth spaces are limited.

  • Booth only - $200 per space with a two space maximum
  • Booth plus event package - $250 per space with a two space maximum. An event package (1 per booth rental) includes entry to all South Plains events including the International Master/slave Contest. (Play Party Packages and Brunch tickets are not included but are available for an additional charge.)

Electrical hookups are $25 each. One extension cord plugged into the booth outlet equals one electric hookup; two cords plugged into two outlets equals two hookups and so on.

Due to electrical load constraints, power strips may not be plugged into the booth outlets — only one appliance per outlet.

If you would like us to provide extension cords, it will be an additional charge of $10.00 per cord for the weekend.

Vendors will be located in Cypress next to the Gallery where the South Plains Living Room will be located. The room will be locked at the close of the Hours of Operation; no other security will be provided.

VENDING HOURS OF OPERATION ARE:
  • Friday, March 9, 2018 from noon – 6:00 pm (vendor access at 8:00 am, doors open at noon)
  • Saturday, March 10, 2018 from 9:00 am – 6:00 pm (vendor access at 8:00 am, doors open at 9:00 am)
  • Sunday, March 11, 2018 from noon – 5:00 pm (vendor access at 11:00 am, doors open at noon)

Vendors may set up on Thursday, March 8, from noon – 5:00 pm and Friday, March 9, 2018 from 8:00 am – noon.

If you are interested in being a vendor at South Plains, please complete the form at this link no later than November 30, 2017.

 

Please note the following Terms and Conditions:

Vending at South Plains is not assigned on a first come, first served basis. South Plains selects its vendors based on a commitment to offer a diverse and unique selection to our attendees. Submitting a Vendor Application does not guarantee space at South Plains or that a vendor will be allocated the number of booths requested. South Plains will make every reasonable effort to work with vendors to insure a successful event for all parties.

Vendor applications are due no later than November 30 2017. Vendors selected to vend at South Plains 2016 will be notified by email no later than December 16, 2017. If selected as a vendor, you will be notified and sent an electronic invoice for payment for your space via the South Plains PayPal account, Payment must be made no later than January 14, 2018.

Vendors not selected to vend will be placed on a wait list and notified if space becomes available.

After January 14, 2018, any vending space that has not been paid for through PayPal may be offered to vendors on the wait list.

Paying for vending space does not register a vendor for his/her complimentary event package(s) if the “booth plus” option is selected. Registration for vending complimentary event packages must be done on line no later than March 4, 2018. Vendors will not be able to register with their complimentary packages at the door of the event. You will be sent a registration code after payment has been received.

All requests for refunds must be submitted in writing to SOUTHPLAINSLEATHERFEST@GMAIL.COM no later than February 1, 2018. On or before February 1, 2018, a refund of all vending space fees minus a 20% processing fee will be given. No refunds will be given after February 1, 2018.

South Plains requires that all vendors know and follow Federal and Texas laws on the sale of adult products/items. South Plains reserves the right to refuse to permit items to be sold in the vending area for any reason, regardless of whether it is legal to sell the items.

Vendors may have additional staff in their booth at no charge, but additional staff must be at least 21 years of age and will need to present a government photo ID and sign a release form at Event Registration before working in a booth. If any vending staff wishes to attend other South Plains events, they will need to register and pay for an event package.

Vendors are required to follow the vending policies and procedures for payment of fees, use of electrical hookups, and registration for complimentary packages and additional staff as well as all other rules, regulations and policies of South Plains.